Here are some time management tips and strategies that can help you understand how to manage time effectively in both your personal and professional life.
Time Management is an essential fundamental of life.
It’s one of those things that we need to make our lives work well for us. Without Time Management, it is difficult to get anything done, or have time to enjoy anything in life. There are also no guarantees in life so spending your time each day in a way that you enjoy and see benefit from allows you to know that time was well spent. It’s pretty much impossible to know what will happen tomorrow, we can only plan to a certain extent. Enhancing your Time Management skills will allow you to take more control of the day, your business, and your life.
Planning is one of the most essential elements in time management yet at times, the ability to change helps you stay on course for your goals. Appointments move, people cancel or no-show, cars get bumped on the freeway, etc. This is why prioritizing the things you need to accomplish each day is important, and making sure you can complete what you can in a manageable time frame. By allowing yourself the time to finish one task it now paves the way to completing the next task. You can begin by taking notes and making lists so you can sort through your tasks to be completed. Organization and time management go hand and hand. Without one you simply cannot have the other.
If your job requires you to do a lot of your days business through e-mail and the Internet, then you know exactly how excessive e-mails can get. Hearing that ding of a new e-mail every minute can stress you out and feel like you’re always checking for the next message. Make sure to prioritize your incoming e-mails. There are certain messages you receive, such as customer contacts, contracts, and other important communication that you need to retain, and a convenient way to get this stuff done is through e-mail. But we all know what happens, you get in trouble once the spam comes sailing into your inbox, sometimes enticing you and your valuable time away from the tasks at hand.
They can be time management killers!
This can be avoided to a degree by not using your work e-mail address for personal communications or Web surfing. Be sure to organize your e-mail inbox using folders, in order to prioritize your various types of messages, and for quick reference. Using folders for each individual client is another great way to increase your time management and keep things organized electronically. When you have 50 e-mails in your inbox it’s not so daunting. But when you have 5,000 e-mails folders can be a lifesaver! And don’t forget to back up any information you want to keep for the long term, and delete messages you no longer need. Keeping your e-mail clean will always help you with time management since you won’t be fumbling through all of those extra messages.
Taking Notes for effective Time Management
Taking notes is a fundamental part of making time management work. But the notes should be short and direct, and not require too much of their own organization! Having good notes helps us to stay organized and on task, especially if you attend a lot of meetings. You can stay ahead of the game if you take notes before and after the meeting, and you will always be able to convey your ideas to co-workers. If you use modern technology like Blackberry’s, iPhones, iPads, etc. there are plenty of great apps out there that will allow you to take notes quickly and organize them in an easy to retrieve way. Posting on Social Media sites will also help with time management since you can write it once and have it seen by many.
The fundamentals of time management help prepare you for the demands of work, as well as every other aspect of your personal life.